Ukrainian Biodiversity Information Network
Національна мережа інформації з біорізноманіття


  1. Sign up
  2. Sign in
  3. Gallery
  4. Images
  5. My Projects
  6. Export data
  7. Edit images
  8. Identification
  10. Group edit
  11. Explore data
  12. 'Distribution' page

For Experts

Hi there! If you're just getting started with UkrBIN? Check out Getting Started for some of the site's features. If you have a question about the site, please peruse the FAQ below. If you're still looking for answers, please email us at or UkrBIN group, and UkrBIN Forum.


  1. What is UkrBIN?
  2. How to Sign up on
  3. I failed to activate my account and can't complete a registration
  4. How to upload my photo-observations?
  5. How to add identification?
  6. How to add comment?
  7. How to browse species lists and totals by a region?
  8. How to get data from
  9. What is IPT?

Getting Started (top)

Sign up

Registered users can browse, contribute and download data, learn and share their knowledge on identification, occurrence and natural history of living species.

Sign Up steps:

1) create login (use Latin letters and digits)
2) password (should not contain less than 4 symbols)
3) repeat password
4) enter your current e-mail address
5) enter acknowledgement code from the picture on the left hand side
6) press continue

Have an Issue with registration?

If your registration has not been confirmed via e-mail, please check the following:
1) check your e-mail address spelling
2) check spam folder in your e-mail box
If you failed to resolve this issue, please contact us[at] with message subject:
"I failed to complete registration on the website"

Sign in (top)

Gallery (top)

From main menu go to Explore data > Gallery. Select required macrotaxon (Animals, Plants... etc.) press thumbnail image or find required taxon using Search taxa - in right upper corner of the page. Recent observations and Recent comments are available from Gallery page (press more... to see all images or comments)

Preview. Magnify image

Press 'magnifier' in the upper left corner to preview enlarged image

View by species list

Press [species] for species view avoiding taxa between family and species

View by systematics

Press [systematic] for systematic view

Compare images

Press to compare two images (1). Type taxon name andfind and press Search taxa (2). Select image to compare (3)

Images (top)

All uploaded images are photo-observations documenting species occurrence data.

  • Make sure the object is in focus
  • Required data:
  • Locality
  • Date
  • Habitat

  • Recommendations: Add scale bar to the object. Add coordinates of the observations.

  • Images allowed for: museum specimens, alive or dead specimens, traces of animal activity.
  • Forbidden:
    • cultivated plants, pets, domestic animals and captive wild animals.
    • Expiremental organisms.
    • Scenes of hunting

    Upload images

    Preparation of images

    1. Make sure that image is sharp
    2. Crop image
    3. The longest side of the image doesn't exceed 1200 pixels

    How to crop image (here FastStone)


    Press "Upload image" from main menu, or select from "My UkrBIN"

    Select image(s) and fill data into the form

    1. Select image(s) from device
    2. Select: Country, Province (State), District (County), name of your locality
    3. Add coordinates using Map... (3а) or manually, in decimal [36.989213, 84.231474] or standard format [36°59'21.2"N 84°13'53.3"E].
      Coordinates may be measured using GPS device, mobile GPS app, e.g. Handy GPS,
      and Google Maps
    4. Select date manually or automatically (check "Use date from EXIF")
    5. If you know, select a name of the taxon, from the Search taxa field otherwithe select macrotaxon from the list: "Animals", "Plants" etc.
    6. Press "Upload"


    How to use Calendar?


    How to add coordinates while uploading

    How to add coordinates after uploading

    Menu > Explore data > Maps

    Add coordinates while editing the image

    Select image to editing

    Press "Edit" icon

    Find coordinates in Google Maps

    Add coordinates to correspinding fields

    Edit image

    Sometimes it becomes necessary to reload (overwrite) a photo that was uploaded incorrectly. For example, you need to crop extra fields, expand the photo, or upload another photo instead of the existing one.

    1. Prepare the image (on your device) which you want to upload instead of the old image

    2. Press "Edit image" icon (see under the image)

    3. Press and select a new photo from your device

    4. Press

    My Projects (top)

    The projects document data on observations without photos and/or collection records. Any registered user can record current or past observations (from field notebooks, lab papers, museum catalogues) via single records or datasets in CSV file.
    Project has hierarchic structure as follows.

    Project1 >



    Project2 >



    Project contains one to many lists.
    Project and list name may be changed.
    List contains records or datasets in CSV file

    Menu: My UkrBIN > My Projects

    Create a Project

    Create a List

    Meanwhile, your List is empty. Fill it with records or dataset.

    Add a record to the list
    Press Add record,

    Fill the form and press . Your record has been saved! Go to the list or Observations or Map in species pofile.

    Standards and preparation of data as CSV file (Download an example)

    Table fields:


    ID from source database. [Required]


    Taxon name. [Required]


    Country name. [Required]


    Primary administrative division: Province, State etc. [Required]


    Secondary administrative division: County, District etc.


    Primary Location field.


    Secondary Location field.


    Start date of sampling.


    End of sampling date, date for time spans (e.g. long-term traps, monitoring data etc.).


    Name(s) of collector(s)/observer(s). Use "Anonymous" if not available.


    Host plant for phytophagous species or Host for parasitic speces, epiphytes etc.


    Collecting/observation method.


    Habitat description.


    Latitude. Latitude decimel (e.g. 50.1239) [Required]


    Longitude. Longitude decimel (e.g. 36.2575) [Required]


    Elevation in meters.


    Number of unsexed specimens.


    Number of males.


    Number of females.


    type specimen category: Holotype, Lectotype, etc.


    extra field for Notes.


    Museum abbreviature. (List of the museums)


    Identified by. Name of identifier


    Coordinates precision from 1 to 6: 1- GPS, 2-map/text derived coordinates, 3 - city centroid, 4- adm2 centroid, 5 - adm1 centroid, 6-country centroid. [Required]


    Literature source reference.(Author, year)


    Extra field 2.

    Add a set of records as CSV file via IPT

    IPT (Integrated Publishing Toolkit) allows uploading of dataset with multiple records into UkrBIN database. The tool automatically reads and verifies data from external file. The system alerts about errors occurred (e.g. taxa missing in internal database). If you experienced problems while uploading data via IPT please contact

    Press Import data from CSV to start uploading a dataset

    Delete list from the project

    Export data (top)

    Any registered user who accepted Terms of use, can download raw occurrence data from UkrBIN for further scientific or educational purposes.

    Select Export data from My UkrBIN submenu. Press if you need entire dataset, otherwise find and select certain taxon in Search taxa.

    Actions with images (top)

    Group images

    Ungroup images

    Identification (top)

    How to add Identification? Any registered user can add identification. Group experts verify identification then.
    Once signed up you are enabled to add id for your and photos of others and suggest realibility.

    Id realibility are highlited by color markers:

    red (unverified, possibly)
    yellow (most likely)
    green (verified)

    Comments (top)

    Comments are helping to communicate users to each other. Follow this 3-step instruction to add text-comment and/or photo-comments

    Group editing (top)

    1. Select several images
    2. Scroll down
    3. Activate editing of particular parameters [checkbox]
    4. Edit parameters
    5. Save changes - press

    Explore data (top)

    Explore Data

    Records (total number of observations)

    Species (total number of species)

    Observers (total number of observers)

    Identifiers (total number of identifiers)

    Top statistics:
    Recent submissions (50 recently submitted Observations)
    Recent Observations (50 recent Observations)
    Most observed species (top 50 most observed species)
    Recently added species (50 recently added species)


    Number of species/observations with photo

    Number of species/observations by records (without photo)

    Species Totals (Photos + Records)

    Observations Totals


    Quick browse regional totals using geographical and taxon filters.

    1. Explore data> Distribution

    2. Select region

    3. Select taxon

    4. Click to go to checklist

    5. Browse species checklist

    For Experts (top)

    Taxon Profile

    Structure of Taxon Profile:

    1. Taxon tree Navigator. It allows quickly jump to higher taxa

    2. Taxon Name. Latin and common name(s) in English (if available)

    3. Data Tabs. Overview, Observations, Phenogram (Phenology), References, Distribution, Map

    4. Original combination (Basionym). Genus combination and spelling as in original description

    5. Synonymy. Junior synonyms, homonyms, misspellings, misidentifications, etc.

    6. Taxon tree table. Shows taxonomic position

    7. Distribution. It shows distribution for Countries (Adm1), States, Provinces Adm2) and Counties, Districts (Adm3), Native Status and Regional Protected Status

    8. Associated Taxa. It shows Biological links (herbivore-host plant) (Learn more)

    9. Identification Keys. Jump to Identification Keys (available in Russian and Ukrainian only)

    10. Similar species. List of morphologically similar species helps in identifications

    11. Taxon Editor. Click and go to Taxon Editor of this one and nested taxa

    12. List of Experts.

    Add a new taxon (top)

    1. Open taxon profile and switch to Edit mode: click

    2. Insert taxon or list of taxa into the window

    3. Click

    4. Click Overview

    Delete taxon (top)

    1. Open taxon profile and switch to Edit mode: click

    2. Click "Delete Taxon"

    Edit Taxon (top)

    Change Parent Taxon (top)

    1. Open taxon profile and switch to Edit mode: click "Edit"

    2. Change parent taxon in the field Parent taxa

    3. Click

    4. Click Overview

    Downgrade Available taxon to Synonym (top)

    1. Open taxon profile and switch to Edit mode: click "Edit"

    2. Change taxon rank in the field Rank

    3. Change synonym status in the field Status

    4. Change parent taxon in the field Parent taxa

    5. Click

    6. Click Overview

    Change original species name spelling (top)

    E.g. Peritelus rustica was transferred to the genus Pseudomeira hence the original spelling to be corrected from "rusticus" to "rustica"
    How to fix original spelling in the taxon summary?
    Open taxon profile and switch to Edit mode: click
    Add original spelling "rusticus" to Orig. Species: Field

    Edit Taxon Profile (top)

    1. Scientific name

    2. Taxon Rank

    3. Author

    4. Author 2. This field is used for plant & fungi names

    5. Year and Page

    6. Parent Taxa

    7. Original Genus

    8. Original Subgenus

    9. Common name (en). English name(s)

    10. Status. This field is used to designate status of synonym

    11. Protected lists: CITES, BC, CMS, AEWA, EUROBATS. 11a IUCN Protected status

    12. Identifications by photo

    13. Distribution. Non-formal description of species range (e.g. Upper Amazon, Endemic to New Guinea, West Palaearctic)

    14. Description. Morphological diagnosis, natural history

    15. Click

    Bibliography (top)

    Edit Reference

    1 Click (added before)
    2 click this link (number of related taxa) to open reference in edit mode
    3 open Distribution list tab
    4a select country and species
    or 4b add a list of species
    5 save

    Download Species List (top)

    1. Click and go to Taxon Editor
    2. Click Species Tab
    3. Select and copy generated list

06.12.2023 16:55:26   Nikolai Yunakov (Nikolai Yunakov$)
Online: Maksym Gavrilyuk and 254 unregistered users

BugGallery v.1.4   © UkrBIN.   PHP v. 7.2.24-0ubuntu0.18.04.17,   MySQL v. 5.7.42-0ubuntu0.18.04.1 (mysqli).